121 Larchmont Avenue
Larchmont, NY 10538
(914) 834-2281 Fax: (914) 834-0351
larchmontlibrary@hotmail.com

LARCHMONT PUBLIC LIBRARY BOARD OF TRUSTEES

MINUTES OF SPECIAL MEETING

JUNE 12, 2009

The Larchmont Public Library Board of Trustees Subcommittee met on June 12, 2009 at 10:30 AM. Present were Board Chair Miriam Curnin, Trustees Pamela Dubitsky, Maureen Le Blanc,Joan Macfarlane and Carolyn Parlato, and Library Director Diane Courtney. Architect Richard Hein andBill Devine,and Mari Mitarotonda, both from Library Interiors, were also present.

The Board discussed the results of the bid opening for the new electrical service that had occurred at 10:00 AM. Twelve bids were received; they ranged from a high of $94,000 to a low of $57,777.77.The lowest bid was submitted by Naber Electric: the next lowest bids were from Anderson Electric, whose bid was $58,500 andfrom Rocco Russo, whose bid was $64,000.Due diligence on the three lowest bidders – checking bonds, references, etc–will be performed by Calgi Construction.The Board unanimously authorized the Director to enter into contract with Naber Electric pending satisfactory results from Calgi's efforts.

The Board then turned its attention to the design and feel of the new Children's Room, as paint samples and woods were evaluated. Richard Hein is recommending maple. No decisions were made at this time; Mari will provide more and larger color samples and Bill will provide further wood samples.

Bill Devine was asked about the warranty on the chairs being considered. He will check and get back to us.

Architect Hein provided the new drawings, and the impact of the new bumpouts on the gazebo was discussed, as was the design and size of the gazebo.It was decided to swap the gazebo and the computer stations for young children, to mazimize visual impact. The committee decided to leave the gazebo natural wood,i.e., unpainted,and discussed adding "trees" to the area.

Richard Hein will send Bill the revised plans.

Meanwhile the group looked at the revised elevations.A decision must be made about which of the windows in the back should open. It is expected that the windows will open to a maximum of 4" outwards, so both the top row and the bottom rows could be safely operable.The group liked the revised lobby sketches; Richard's next challenge will be to design the canopy (perhaps lit with LEDs) to conform with the structural engineer'sparameters.

The group was unanimous in asking him to remove the skylight in the lobby, and he instead posited a large rainbow LED circle to add interest.

Bill Devine provided work drawingsof the colonnade,which will be half columns constructed of fiberglass and mounted flush to the wall.

At this time, we are awaiting the following from Bill Devine:

Revised desk drawings

Revised tree renderings

Drawings of the arch/rotunda above the columns

Wood samples

The group agreed to meet with Library Interiors and Richard Hein onTuesday, June 23 at 9:30 AM and also scheduled a meeting for Tuesday July 7 at 9:30 AM.The group stressed the need for speed and progress. The meeting adjourned at 1:00 PM.

Respectfully submitted,

Diane Courtney

Library Director