121 Larchmont Avenue
Larchmont, NY 10538
(914) 834-2281 Fax: (914) 834-0351

Larchmont Public Library
Board of Trustees

Minutes of Meeting
September 15, 2010

Larchmont Public Library Board of Trustees met on September 15, 2010 at 6:30 PM. Present were Board Chair Miriam Curnin; Trustees David Birch, Jennifer Jordan Conley, Pamela Dubitsky, and Maureen LeBlanc; Village Liaison Marlene Kolbert; Friends of the Library Liaison Harriet Kline, and Library Director Diane Courtney.

The meeting was called to order at 6:40 PM. The minutes of the Board meeting of 7/14/10 were unanimously approved as amended upon motion of David Birch, seconded by Pamela Dubitsky.

The schedules of bills dated 9/3/10 and 9/15/10 were unanimously approved upon motion of David Birch, seconded by Maureen LeBlanc. The Board received the performance report dated 9/3/10.

Harriet Kline reported that the Friends Board had held its first meeting of the season the previous evening. She noted that the Board toured the new Childrens Room and Village Center during the meeting and were enthusiastic about all the changes. She particularly noted that the higher ceilings in the Village Center and the color scheme in the Chldrens Room garnered much praise. Ms. Kline remarked that the bulk of the fall programs had been reported on in July and were part of those minutes, but noted that two additional programs have been added. On November 7, author Jonathan Tropper will present a reading from his latest book, and on November 14, author Eric Pooley will speak about climate change.

Ms. Kline also noted that the new Co-Directors of Communication, David Caulkins and Blythe Hamer, have done a wonderful job of getting press releases out and also reached out to coaches to let them know about the September 30th program which will target sports-related brain injuries in children.

The Friends are also underwriting four major programs for children to celebrate the opening of the Burchell Childrens Room. These programs are:

Finally, Wendy Raso is working on developing a StoryWalk for this fall, a program in which children and their families follow a map to read the pages of a book that are displayed in the windows of local merchants.

The Board thanked Ms. Kline for her report and for all the support the Friends offer.

The Board discussed the Childrens Room renovation project and received an update on its progress. Trustee Dubitsky noted that the reception for major supporters/donors will be held on September 23rd and will likely include a ribbon-cutting as well. The Room is slated to open to the public on September 24th.

The Director reported that the carpeting of the main floor went well, but took longer than the two days that were anticipated, even though the rip-up commenced on Sunday, August 22. The Library was closed to the public on August 23 and 24, and the Reference Room was closed to the public on August 25. The recarpeting of the Reference and the Directors offices was accomplished on Sunday, August 29th. She thanked John OMalley and Clarence Gaddis for accommodating the workers on the Sundays involved and said the results speak for themselves and were well worth the disruptions.

The data migration slated for August 23 and 24 by WESTLYNX went well, and the system was actually up early on August 24th, a bonus as it gave our staff a chance to catch up!

The Director reported that two full-time clerks have joined the staff: Barbara Gerard, whos worked for LPL as a part-time clerk and Ryan Madonna, who brings a potpourri of experiences with him. Janice Casale, who had been on a leave of absence for medical reasons, returned to work August. 9th.

The Board discussed the financing of the Childrens Room renovation project. Upon motion of David Birch, seconded by Maureen Le Blance, the Board made the following motion:
Resolved: to authorize the use of library surplus for the Childrens Room Renovation Project in an amount not to exceed $250,000. The motion passed unanimously.

The regular meeting adjourned at 7:25 PM and those interested then toured the Childrens Room. The next regularly scheduled meeting of the Board will be held October 13, 2010.

Respectfully Submitted,

Diane Courtney
Library Director