121 Larchmont Avenue
Larchmont, NY 10538
(914) 834-2281 Fax: (914) 834-0351

Larchmont Public Library
Board of Trustees

Minutes of Meeting
February 9, 2011

The Larchmont Public Library Board of Trustees met on February 9, 2011 at 6:30 PM. Present were Board Chair Pamela Dubitsky, Trustees David Birch, Jennifer Jordan Conley, Joan MacFarlane, Lauren Gottfried, Maureen LeBlanc, John McGarr, Town Liaison Valerie OKeeffe, and Library Director Diane Courtney. Village Trustee Jaine Ebney was also present, as was Reference Librarian William Hegarty.

The meeting was called to order at 6:35 PM. Trustee Gottfried was introduced as a new member of the Library Board.

Reference Librarian William (Liam) Hegarty presented a short demonstration about downloadable media. Board Chair Dubitsky noted that there is much interest in e-books and e-audiobooks, and she feels this is one of the most pressing issues the Library is facing. After much discussion and many questions the Board thanked Mr. Hegarty, who then left the meeting.

The minutes of the Board meeting of January 19, 2011 were unanimously approved as presented upon motion of John McGarr, seconded by Maureen LeBlanc.

The schedules of bills dated 2/1/11 and 2/9/11 were unanimously approved upon motion of John McGarr, seconded by David Birch. The Board received the performance report dated 2/01/11.

Harriet Kline, the Liaison of the Friends of the Library, was unable to be present, but had sent a report to the Director. The Watanabe concert on January 30 drew a full house  some 200 people. The winder issue of the Friends newsletter has been published, and the Director noted that it contains an article about upcoming Friends programs, all of which, she added, sound wonderful.

The Director noted that it is time to revisit the Librarys long-range and technology plans. She has a meeting with the librarians scheduled for this week, after which she will be sending drafts around for Board discussion and action.

Trustee Conley and Board Chair Dubitsky have selected a room-darkening shade for the Village Center. It will be installed by March 4 as there are film programs slated there on March 5 and 6. The next step will be selecting similar products for the Childrens Activity Room. There are still other after-market items that must be selected t=for the Childrens Room and after some discussion, it was agreed that the Renovation Committee will re-convene and meet on March 4 at 9:30 AM. A short discussion of some of the outstanding and punch-list items ensued.

The Board briefly discussed the Librarys budget for FY2012 and the budget hearing that had been held earlier in the week. Both the Village and Town had voted unanimously to accept the Librarys budget as proposed.

The Board then considered a revised proposal from Calgi Construction for pre-construction services for the replacement of the boiler/water heater for the amount of $6,900. The Board unanimously accepted this proposal upon motion of Jennifer Conley, seconded by Joan Macfarlane.

The Board considered a proposal from Hillmand and Miley for engineering services relating to the replacement of the columns and balustrades. The scope of work was discussed extensively. Among the items debated was whether it is better to replace the columns with a synthetic material or address the lead paint issue and repair/repaint them. The Board tabled the proposal, and asked the Library Director to explore other options, including other options, including other structural engineers.

The Board unanimously approved three pieces of equipment for discard with a value of $0 upon motion of Joan Macfarlane, seconded by Lauren Gottfried.

At 9:15 PM John McGarr made a motion to adjourn into Executive session to discuss the employment history/performance of an individual. The motion was seconded by David Birch and passed unanimously.

The meeting adjourned at 9:25 PM. The next regularly scheduled meeting of the Board will be February 9, 2011.

Respectfully Submitted,

Diane Courtney
Library Director