121 Larchmont Avenue
Larchmont, NY 10538
(914) 834-2281 Fax: (914) 834-0351

Larchmont Public Library
Board of Trustees

Minutes of Meeting
October 12, 2011

The Larchmont Public Library Board of Trustees met on October 12, at 6:30 PM. Present were Board Chair Pamela Dubitsky, Trustees Jennifer Jordan Conley, Lauren Gottfried, Maureen LeBlanc, John McGarr, Maureen Moriarty and Iven Taub: Village Liaison Marlene Kolbert; Friends of the Library Liaison Fred Baron; and Acting Director, June Hesler.

The meeting was called to order at 6:37 PM.

The minutes of the Board meeting of 9/14/11 were unanimously approved as amended upon motion of Lauren Gottfried, seconded by John McGarr.

Friends of the Larchmont Public Library Liaison Report

Fred Baron mentioned the very successful program on October 2 and that there were two more programs this month. The scarecrow membership drive had brought in twenty-six new members and thirty-one scarecrows had been sold.

Committee Reports

Board Chair Dubitsky announced the creation of two new Board committees – the Buildings and Grounds Committee and the Library Director Selection Committee – and stated that these committees would be responsible for reporting back to the Board at the monthly meetings. Board Chair Dubitsky asked Iven Taub to join the Finance Committee, and he agreed to do so.

Budget and Finance Committee:
(Committee Members: Maureen LeBlanc, John McGarr and IvenTaub.)Maureen LeBlanc and John McGarr reported the following:

Note: It is understood that when Trust moneys are used for Capital Purchases, they will not flow through the operating account. However, when they are used for Operating Purchases, including books, publications, etc., they will be added to the operating budget through the Fr Trust Line (#2855) and through budget amendments and charges to the relevant operating accounts.

Buildings and Grounds Committee:
(Committee Members: Lauren Gottfried, Maureen Moriarty) Trustee Gottfried reported the following:

Library Director Selection Committee: (Committee Members: Pamela Dubitsky, Jennifer Conley, Wendy Raso) – Board Chair Dubitsky explained the civil service process. She stated that the next day she would direct that the list for Library Director II be requested. She also stated that the Committee conducted a survey of the library staff in order to find out what the staff is looking for in a new director.

Finance/Schedule of bills

The schedules of bills dated 10/5/11 were reviewed by the Board and unanimously approved upon motion of John McGarr, seconded by Lauren Gottfried. The Board received and reviewed the performance report dated October 5, 2011. There was also a review by Maureen LeBlanc of the Fiscal 2011 Year End Report, which answered some of the questions raised by the Board in the September Board meeting.

Acting Director’s Report

Acting Director June Hesler presented her report. The big news is that Kindles can now be used with the library eBooks! We had another very successful Big Truck Day with over 400 adults and children attending. And there has been continuous discussions concerning the new adult desk design.

Old Business

New Business

Acting Director Hesler presented a list of one item of equipment surplus with value of $0. Upon a motion of Lauren Gottfried and seconded by Jennifer Conley, the Board voted unanimously to discard this item.

The Board convened into Executive Session at 8:30 PM to discuss the selection of the new director and reconvened at 9:10 PM.

The meeting then adjourned at 9:10 PM. The next regularly scheduled meeting of the Board will be November 9, 2011.

Respectfully Submitted,

June Hesler
Acting Library Director