Minutes of June 2015 Meeting

Larchmont Public Library

Board of Trustees

Minutes of Meeting

June 10, 2015

The Larchmont Public Library Board of Trustees met on June 10, 2015 at 6:45 p.m., attended by Board Chair Pamela Dubitsky (PD), Trustees Jennifer Conley (JC), Maureen LeBlanc (ML), John McGarr (JM), Lauren Gottfried (LG) and Barbara Liptack (BL), Village Liaison Marlene Kolbert (MK), Town of Mamaroneck Liaison Abby Katz (AK), Friends of the Library Liaison Wendy Raso (WR) and Library Director Laura Eckley (LE). Trustee Iven Taub (IT) was not in attendance.

Board Chair PD called the meeting to order at 6:50p.m.
The Board reviewed and unanimously approved the Minutes of the Board Meeting of May 13, 2015.
PD announced that LG and JC have been reappointed by VOL and TOM respectively for additional terms as Library Trustees.

Friends of the Larchmont Public Library Liaison Report

WR reported that the Friends’ additional $25,000 donation to the Library’s Transformation project will be transferred before the end of 2015. The Friends’ annual Stuffed Animal Sleepover is scheduled for the end of June. Long time Friends’ Treasurer, David Willey is moving away over the summer. PD expressed her gratitude for David’s long and dedicated service to the Friends and thanked the Friends for their continued support and generosity.

Committee Reports

Finance and Budget Committee

Schedule of Bills and Performance Report: The Board reviewed and unanimously approved the Schedule of Bills dated 6/5/15 and 6/10/15. The Board received the Performance Report dated 5/29/15. The Board unanimously approved Trustee JM to authorize bill payments over the summer, with the expectation that the Board will review these payments at the September meeting.

Buildings and Grounds

Ryder Brown Garden: LE reported that a brick paver walkway will be installed over the summer and planting will be in place in time for a fall dedication. Trustee BL suggested Big Truck Day as a potential date for the dedication.

Transformation: PD reported on the book launch event with local author Robert Sharenow at the library on 6/6/15. PD thanked the Sharenow family for their support of the library. PD also reported that a community-wide mailing, including an update on the project by the Board and a fundraising appeal by the Transformation Fundraising Committee, was successfully sent out in early June. This mailer will reach the breadth of the community and many letters included personal notes from committee members. Fundraising has exceeded $1 million and a press release will be sent out announcing the progress.

Director’s Report

LE reported: Children’s Librarian Marca McClennon has resigned to accept a new position at another library. LE will work with Children’s Librarian Rebecca Teglas to interview and hire a replacement via Westchester County’s Department of Human Resources; Teen Librarian Kim Larsen’s library card drive at the Hommocks School on May 14 was very successful and resulted in 120 new library cards; the library’s Summer Reading Programs will kick off at the end of the month.

Additional Items

The Board reviewed the scheduled dates for fall Board Meetings and voted unanimously to reschedule the November Board Meeting to 11/18 so as not to conflict with Veteran’s Day.

Executive Session

The Board voted unanimously to enter into Executive Session to discuss personnel and legal matters at 8p.m. The Board voted unanimously to exit the Executive Session at 8:30p.m.

The following resolution was passed by unanimous vote of the Board: WHEREAS, the Larchmont Public Library (the “Library”) was a party to a collective bargaining agreement with the Civil Service Employees Association, Inc., Local 1000, AFSCME, AFL-CIO, Larchmont Public Library Unit (the “CSEA”), which expired on May 31, 2015; and WHEREAS, authorized representatives of the Library and CSEA met to negotiate a successor agreement; and WHEREAS, the Library and CSEA reached a tentative agreement covering the period June 1, 2015 through May 31, 2019, which has been ratified by the membership of the CSEA and is subject to ratification by the Library Trustees; now, therefore, BE IT RESOLVED, that the Memorandum of Agreement between the Library and the CSEA dated May 11, 2015, is hereby ratified and approved; and BE IT FURTHER RESOLVED, that upon the incorporation of the terms of the Memorandum of Agreement into a new collective bargaining agreement, acceptable as to form by the Library Director, the Library Board Chair shall be, and hereby is, authorized to execute the new collective bargaining agreement on behalf of the Library.

The Board then voted unanimously to approve employee salaries for FY15/16.

Board Chair Dubitsky adjourned the meeting at 8:35p.m. The next regularly scheduled meeting of the Board will be held on September 9, 2015.

Respectfully submitted,

June Hesler

Assistant Director