Reserve A Room FAQs

Q – What kind of spaces are available?

A – We have three rooms: a larger conference room that seats 8 right now (we’re waiting for furniture delivery) and two tutor rooms which seat 4.

Q – What are the allowed uses?

A– A better question would be, what isn’t allowed? Rooms can be reserved for book groups, business meetings, quiet study, tutoring, telephone interviews, and so on. The only forbidden activities are selling things and fundraising. You can plan your fundraising drive in one of the rooms, but you can’t sell “Free Keanu Reeves” balloons out of them.

Q – So how do I reserve a room?

A – Go to our Reserve A Room page and choose the room you wish to use. Then follow the prompts. You will be able to choose date and time during the process.

Q – How long can I reserve a room for?

A – Rooms are available in hour blocks

Q – How far ahead can I reserve a room?

A – You can reserve a room from one day ahead to 60 days in advance.

Q – What if I need a room today?

A– It’s first come, first served for unreserved rooms.

– My plans have changed and I need to cancel my reservation. How do I do that?

– There is no way to cancel a reservation via the online booking system. Instead, please notify Reference by calling 834-2281 x.3 or by emailing larchmontlibrary@wlsmail.org and we will cancel it for you.

Q– How often can I reserve a room? and can I use a room for more than two hours?

A – Right now we have a basic rule – Don’t be a hog. If we need to make more specific rules, we will.

Q – What about food and drink?

A – Drinks are allowed, so long as they are covered. Eating is not allowed at any time, not even tiny little snacks.

Q – Where did you get this program? It seems over complicated.

A – The program was made by the Heights Libraries in Northern Ohio. They have more than one branch and multiple meeting rooms which are rented out. They made a program which works for them, but graciously made it available for free. Since free is good, we are gratefully using their work. Over time the program will work better for our less expansive needs.