Minutes of Special Meeting, September 10, 2020

Larchmont Public Library

Board of Trustees

Minutes of Special Meeting

September 10, 2020

The Larchmont Public Library Board of Trustees met via zoom on September 10, 2020, attended by Library Board Chair Lauren Gottfried (LG), Board Trustees Celeste Sharpe (CS), Barbara Flickinger (BF), Barbara Liptack (BL), John McGarr (JM), Linnet Tse (LT), Library Director Laura Eckley (LE). Board Trustees Jennifer Conley was absent.

Board Chair Lauren Gottfried called the meeting to order at 3:30pm.

Following discussion, JM made a motion, seconded by BF, to approve the following resolution, which the Board then passed unanimously: Resolved, that in order to properly maintain the library building, the Board of Trustees (the “Board”) of the Larchmont Public Library (the “Library”) has determined it is necessary to (1) completely remove the rear section of the Library roof, and replace it with new roofing (2) make repairs to the additional sections of the Library roof; Further Resolved, that in order to do such work, the Board hereby (1) approves the recommendation of the Library’s consulting Architects, Lothrop Associates LLP (“Lothrop”), as set forth in its September 10, 2020 letter to the Board, to award the Contract for General Construction, to Niko K. Construction Corp.. (“Niko K.”), for a total amount of $356,000 and (2) authorizes Library Board Chair Lauren Gottfried to enter into such contract with Niko K on behalf of the Library.

Following discussion, LT made a motion, seconded by BL, to approve the following resolution, which the Board then passed unanimously: Resolved, that the Board of Trustees (“the Board”) of the Larchmont Public Library (the “Library”) hereby directs Village of Larchmont Treasurer Kimberly Gutwein to 1) create a new capital project line for the Library entitled “Library 2020 Roof Project” 2) transfer $170,000 from the Library’s Fund Balance to the Library’s Capital Projects Fund, and, 3) fund the Library 2020 Roof Project with the $170,000 transferred from the Library Fund Balance.

The Board voted unanimously to approve Board Chair Lauren Gottfried to authorize bill payments on behalf of the Library Board during the month of September 2020.

The Board voted unanimously to adopt an interim amendment to the Library’s Facilities Use Policy (attached.)

The Board voted unanimously to approve the Library’s NYS Library Construction Grant Application in the amount of $37,500 for the installation of Air Filtration Equipment.

Board Chair Gottfried adjourned the meeting at 3:40pm.

Respectfully Submitted,

Laura Eckley

Library Director